Payment Internal Transfer: Create and Edit

These steps assume you have already set up the following:
Banks
Bank accounts
Payment destinations (in each bank account’s Payment > Destinations tab)
Payment Instrument Groups
Payment Instrument Types
Payment Template Groups
Payment Templates
Approver Types
Approval Agendas
Approval Rules

Please follow the above links to complete any setup steps that you may have missed before continuing.

Internal Transfer Introduction

Purpose

Users can transfer funds internally from one account to another. To perform an internal transfer both accounts must be maintained in the system.

Setup

Users can navigate to Payments>Transaction >Internal Transfer.

The Internal Transfer screen appears:

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The first step is to enter a Model ID by keying in a search string, in the window, or clicking on the magnifying glass icon to search for an existing Model ID.

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Once the Model ID is populated, users can review the information related to the transfer. Depending on the type of payment template selected users can update certain fields to complete this specific "internal" transfer. Once all the appropriate fields are populated hit Create at the bottom of the record.

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Field Definitions

Model Information Section

Users can key in a template ID, or select a pre-authorized template by clicking on the magnifying glass. Below is a list of all the fields included in this initial section.

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Model Information
Field	Description
Model ID	Determined at the template level and cannot be changed.
Instrument Type	Determined at the template level and cannot be changed.
Transaction Type	Determined at the template level and cannot be changed.
Post Operative	Post - Operative Account to the treasury worksheet for transfers. Values are: Checked = Post/Yes Unchecked = Do not Post/No The default is determined by the template. If you can't change the option on the screen the field is locked and can only be updated at the template level.
Post Offset	Post - Offset Account to the treasury worksheet for transfers created from this template? Values are: Checked = Post/Yes Unchecked = Do not Post/No Defaults to checked, if offset is an internal account, unchecked if it is external. The offset account is credit if the transfer is a payment, debit if it is a draw-down. The default is determined by the template. If you can't change the option on the screen the field is locked and can only be updated at the template level.

Transaction Information Section

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Fields marked with an asterisk ( * ) are required.

Transaction Information
Field	Description
*Amount of Transfer	Enter the amount of the transfer (subject to limits). The amount may be locked it the template has been defined as repetitive.
*Value Date	Enter the date to process the transaction. The default value is today’s date.
*Transaction Date	The date indicated in an imported file as the date a transaction was created. Manually entered transactions default to the current date of entry. May be locked at the template.
*Process Date	This is the date the actual Internal Transfer is processed. The default value is today's date.
Operative User Code	Specify the user code to use on the operative side of the transaction.
Offset User Code	Specify the user code to use on the offset side of the transaction.
*Currency Code	Currency, selected from the values in the system.
Rate Source	Determines the rate used, along with the rate scenario. May be locked at the template.
Rate Scenario	Determines the rate used, along with the rate source. May be locked at the template.
Last Further Processed Date	Further processing refers to GL or reconciliation. This date refers to the last either was performed.

Many of these settings on a selected template screen, are pre-configured at the payment instrument type and payment template levels.

Account Information Section

Debit Account and Beneficiary Account information can be entered here. Many times these fields are pre-populated because they are determined at the template level and cannot be altered.

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Users can select a Debit Account and a Beneficiary Account by keying in the Account ID, Account # or Account Name. Users can also search for that information by clicking on the Magnifying glass and select an account.

Payment Details

Users can update or add Payment Details here.

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Reference Information

In this section, users can add additional information using our user-defined references. See Building Block: Setup References Types for more information.

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Document Attachment Section

Users have the option of uploading supporting documents to an internal transfer if that is necessary.

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Click Create to complete the Internal Transfer.